Protecting your personal data (hereinafter: “Data”) is particularly important to
us. Therefore, we hereby wish to inform you in detail which of your data are
collected when you visit our websites and use our software Ninox Database
(hereinafter: “Service”), and how we subsequently process or use them.
In accordance with the Federal German Data Protection Act (Bundesdatenschutzgesetz,
BDSG) and as a service provider within the terms of the German Telemedia Act
(Telemediengesetz, TMG), Ninox Software GmbH, Bielckenweg 15, 13125 Berlin
(hereinafter: “we” or “Ninox”) is the “controller”, or responsible body. Please
refer to our imprint for further details. Questions or comments pertaining to this
the registration procedure, you declare that you agree with your data being
collected, used and processed as described below.
1. Collection, use and processing of your Data
1.1 Which data are collected, and how they are collected and used, depends on
whether you are visit our Services to gather information or whether you wish to
engage in any of the Services offered.
1.2 Use of our Services for purely informational purposes generally does not
require you to provide any personal data.
In such cases, we collect and use only such data as are transmitted to us by your
internet browser, the application or the terminal device, for instance:
- Date and time at which our Service was used;
- Duration of stay;
- Browser type;
- Browser settings;
- Operating system;
- Localisation data;
- Terminal device attributes;
- Last page visited;
- Amount of data transferred and the access status (file transferred, file not
found etc.) as well as
- Your IP-address
The data that we collect from such informational visits are gathered and used
exclusively in anonymous form. This enables you to even use the web pages that
interest you, serves statistical purposes and in turn helps us to improve our
Services. Your IP-address is only saved for the duration of your visit; the
data are not subjected to personalized evaluation.
1.3 In order to process and complete your registration within our Service, we
collect and process your first and last name, address, telephone number and
e-mail address, the chosen product and your payment details (f. ex. credit
card data like card holder, card number, expiry date and card verification
number), if you surrender these data to us or one of our partner companies. In
order to process your payment, your payment details are forwarded to the
respective payment service provider
For the purpose stated above, your data may need to be passed on to companies
that provide us with services to help us run our business, in particular
technical service providers. We have of course chosen these companies very
carefully and diligently.
1.4 When you create a user account, we collect and process your e-mail address
and your name. We use these data to handle use of our Service, to improve our
Service and to contact you, f. ex. when there are delays or problems with our
1.5. We only gain knowledge of the data that you enter into our databases upon
your explicit prior approval. In line with the state of technology, they are
transmitted in encrypted form and stored redundantly on a regular basis so as
to be able to reconstruct them should they be lost.
1.6 Should you have given your consent to receive our promotions (newsletter,
mobile messages, etc.), we shall inform you of our offers via e-mail, mobile
messages, via mail or via telephone, using your respective data. Should you
have agreed to being approached in a promotional manner by third parties, we
surrender the necessary data to these third parties in order to enable them to
inform you of their offers. You can retract your approval of being approached
in a promotional manner at any time.
1.7 Depending on the type of terminal device and the settings, our web
application accesses certain functions of your terminal device. Depending on
the terminal device being used, the settings can be changed either entirely or
partially, and can be revoked ex post.
1.8 We reserve the right to use your data in order to contact you should our
Service undergo or have undergone important changes or developments.
1.9 Should Ninox enter into a joint venture, be bought or sold, or merged with
another company, we are allowed to disclose and transfer your data to our new
business partner or (co-)owner.
2. Integration of services and content of third parties
2.1 In some cases, third party content might be integrated into our web
service, for example YouTube videos, maps from Google Maps, RSS feeds or
graphical material from other websites. It is a prerequisite that the
providers of these contents (hereinafter: third party providers) receive your
IP-address. Without it, the third party providers would not be able to send
their content to your browser. The IP-address is therefore needed in order to
view this content. We endeavor to only use such content the respective
providers of which only use your IP-address for the delivery of content.
However, we cannot rule out that third party providers save your IP-address,
for instance for statistical purposes. We shall inform you to this end should
it come to our attention.
2.2 Cookies are small files that allow information that is specific and that
relates to your access device (PC, smartphone f. ex.) to be stored on said
access device. On the one hand, cookies serve to improve the user-friendliness
of websites (f. ex. saving login data) and thus benefit the user. On the other
hand, cookies are needed in order to record statistical data pertaining to
website usage, and to analyse those data with a view to improving our Service.
Some of the cookies we use are deleted once you have ended your browser
session, i. e. when you shut your browser (so-called session cookies). Other
cookies remain on your device and allow us to recognize your browser the next
time you visit (so-called persistent cookies). You can influence the use of
cookies. Most browsers provide the option to limit or completely prevent the
storage of cookies. However, we point out that, without cookies, both the use
of our web service and its degree of user convenience may be restricted.
3. Google Analytics
3.1 We use Google Analytics, a web analytics service provided by Google Inc.
cookie regarding your use of our web service is usually transmitted to and
stored on a Google server in the USA.
3.2 Should IP-anonymization be activated in our web service, Google shortens
your IP-address within member states of the European Union and other parties
to the Agreement on the European Economic Area. In exceptional cases, the full
IP-address is transmitted to a Google server in the USA and shortened there.
IP-anonymization is activated on our web service. Upon our request, Google
shall use this information to analyze the use of our web service, to compile
activity reports and to provide us with other services related to the use of
our web service and the internet.
3.3 The IP-address that your browser passes on to Google Analytics is not
combined with any other Google data. You can prevent the storage of cookies by
changing the appropriate settings in your browser software (see No. 2.2).
Moreover, you can prevent Google from capturing and subsequently processing
the web service usage data (including your IP-address) generated by the cookie
by downloading and installing the browser plug-in available under the
following link: http://tools.google.com/dlpage/gaoptout?hl=de.
4. Google AdWords
4.1 We use Google AdWords as well as Google Conversion Tracking. This is an
analytics service provided by Google Inc. (1600 Amphitheatre Parkway, Mountain
View, CA 94043, USA, “Google”). If you are brought to our web service by a
Google-ad, Google Adwords places a cookie on your device (“conversion
cookie”). This cookie expires after 30 days. It does not serve as a means of
personal identification. If the cookie has not expired when you visit certain
pages of our web service, both we and Google can recognize that someone has
clicked on the ad and has thus been referred to our site. Every
AdWords-customer is outfitted with a different cookie. Cookies can, therefore,
not be tracked or traced via the websites of AdWords-customers. The
information gathered by the conversion cookie is used to compile conversion
statistics for AdWords customers who use conversion tracking.
4.2 We are informed of the total number of users who clicked on our ad and who
were subsequently referred to a website of ours equipped with a conversion
tracking tag. However, we do not receive information that could be used to
personally identify you. If you do not wish to participate in the tracking
procedure, you can refuse that the respective cookie be installed – for
instance via the browser setting that generally prevents cookies being
automatically installed. Another way to deactivate conversion tracking is to
set up your browser so that it automatically blocks cookies from the domain
5. Final provisions
5.1 On request, you are entitled to disclosure of the data on you that we have
stored. Furthermore, you have the right to have inaccurate data rectified and
to have data blocked or deleted, so long as the law does not prescribe a
statutory duty for the data to be retained.
5.2 We would like to point out that any consent you have given pertaining to
data protection can be revoked at any time, effective immediately. The same
applies when you have given consent to be approached in a promotional manner.
To do so, please contact us informally via e-mail at: firstname.lastname@example.org. Such
revocation can result in our Service no longer being available at all, or only
5.3 We employ technical and organizational security measures to protect the
data we have gathered, especially against accidental or deliberate
manipulation, loss, destruction or attack by unauthorized persons. Our
security measures are subject to continuous improvement in line with
technological advances and development.
5.4 Given the constant technical advances in our Services, we shall update our
shall take effect as of the date of its publication on our website. Changes to
collected and stored are only permissible if they are reasonable and can be
reasonably expected of you. In such cases, you will be informed in due time
via e-mail, on our websites, in our Services or via other means. You have the
of its coming-into-force. Should you object to the new policy, we reserve the
right to terminate the contractual relationship and to delete your user
account. You are assumed to agree with the new policy should you not state
otherwise within the given time frame. When notifying you of the new privacy
policy, we shall inform you of your right to object and of the relevance of
the objection deadline.
Ninox Software GmbH
represented by managing director Frank Böhmer
Bielckenweg 15, 13125 Berlin, Germany
Register: Charlottenburg District Court (Berlin)
Record Nr.: HRB 154662 B
VAT ID Nr.: DE292836871
Phone: +49 30 58869954
Fax: +49 30 7001431160